Office Coordinator

Job responsibilities

Working with and reporting to the CFO and Finance & Administration team, your tasks will include: 

• Help to organize internal meetings and events; 
• Provide reception to our distinguished visitors; 
• Reception of office deliveries; 
• Ensure our working environment stays healthy, tidy and an overall supportive place for our team; 
• Assistance in the coordination of on-site meetings including managing our relationships with caterers          and other meeting suppliers; 
• Management and ordering of office supplies; 
• Ensure the smooth functioning of specific office equipment such as the coffee machine, copier (with            assistance from IT) and preparation of our all-hands meeting and its remote connection; 
• Help with internal celebrations and Team drinks; 
• Be the focal point for the Team for meetings and office activities; 
• Planning and coordinating with external maintenance and cleaning teams;
• Assisting the Events team with external event coordination; 
• Other ad hoc tasks as needed. 

Note that while the overall SPE team is allowed to work from home up to 3 day per week, the Office Coordinator role requires on-site office presence and, in particular, a presence in the office during in-house coordinated meetings. 

Profile 

The ideal candidate has the following professional profile:

• Available on-site 3 days per week;
• Dynamic with a positive attitude;
• Ability to multitask and take initiative when needed; 
• Attention to detail;
• Basic understanding of general administrative and office activities;
• You like to work with others as a team and also happy to work on your own; 
• Microsoft Office savvy;
• You have the right to work in Belgium (SPE does not sponsor visa);
• Fluency in English. Fluency in at least one other EU language would be an advantage.

Our offer

• A permanent Belgian contract with a competitive remuneration package;
• Employee benefits paid by SolarPower Europe make this offer even more attractive: public transportation allowance, and lunch vouchers.

Solar for All 

Diversity, Equity and Inclusion are at the heart of our mission to ensure that solar is at the core of a smart, sustainable and inclusive energy system.  The more diverse our team, the more unique perspectives and ideas we can share to move this mission forward.  
  

We strongly encourage applications from candidates of all backgrounds, ethnicities, cultures and experiences to help make this a reality. 

Application

A CV (maximum 2 pages) and a one-page motivation letter should be sent to recruitment@solarpowereurope.org until Wednesday 1 January 2025 quoting 
“Office Coordinator” in the subject line.

Note that while we recognise the role of generative AI tools within the workplace, we would like your cover letter to share and demonstrate your unique perspective and approach to the role. For this reason, we discourage overreliance on such tools in your application.

Please note that only short-listed candidates will be contacted for an interview.